Are You HIPAA IT Compliant?

Did you know that on the Dark Web, medical records sell for more than credit card data?

If you are a health services organization, you know your biggest cybersecurity worry is to keep your ePHI secure. Most breaches happen because the devices you use have not been encrypted, one of your employees clicks on a nefarious link in an email, or someone inadvertently downloads malware into your systems.

Encryption Is the New Standard

HIPAA IT standards are the gold standard of cybersecurity in the health service industry. As your organization strives to be in compliance, start with encrypting as much of your data as possible. At the very least, make sure you have passwords on all your computers and mobile devices. Implement Multifactor Authentication to protect your users’ login credentials.

The encryption process converts your data to an unreadable and unstable state. If unauthorized users broke into your network, your email, or your devices, they would not be able to make any sense of it. The only way the encrypted data can be read is with a security key. With this key, the computer will convert the data back into a readable and stable state.

All emails containing ePHI that are sent outside of your firewall need to be encrypted. Additionally, they should be saved in a secure and encrypted archive for at least six years.

Web Content Filter

It’s important to have your managed services provider install a web content filter, which blocks inappropriate and dangerous content as well as cyber criminals who are waiting to steal passwords to your records and databases.

Automatic Log-off

Your service engineer should also help you set up automatic log-off of your PCs and mobile devices. When your authorized personnel have stopped using their computers for a specific amount of time, the computers automatically log out. It is so easy to forget to log out when stepping away from the workstation. This program is a smart and easy backup to use to increase your cybersecurity.

HIPAA Checklist

Your medical office has to be aware of the IT portion of the HIPAA checklist. You need to make sure you can check every box. Your managed services provider should perform regular assessments that identify the risks in all systems your business uses to “touch” your ePHI. This includes your:

  • Network
  • Servers
  • Switches
  • Computers
  • Mobile Devices
  • Software
  • Phone Systems
  • Cloud Accounts (Email, Storage, etc…)

24/7 Remote Monitoring

To be HIPAA IT compliant, your IT company must be remotely monitoring your systems 24/7. They should be analyzing your logs regularly. They should be able to detect unauthorized access by existing employees.

A good managed services provider should know what it means to be HIPAA IT compliant. It should actively monitor your firewall ports and know which ones are usually attacked. If you have employees working from home, your service engineers should ensure that your VPN tunnel is set up and secure. They should have the ability to sniff out all the security issues your specific practice faces.

Due Diligence

If your healthcare organization is in the middle of striving for due diligence to the HIPAA standards and needs an IT company that knows how to help you reach compliance, schedule a free consultation with Joe Nice (Utah) or Fred Bauerfeld (Idaho) at Integrinet IT.

Call (844)400-0616

Choose “Sales” from the menu to talk to Joe or Fred.

Read more about HIPAA Compliance:

HIPAA Compliance Checklist

Summary of the HIPAA Privacy Rules by the United States Department of Health & Human Services

Most Computer Issues Can Be Handled Remotely

Remote Services are an important piece of the IT pie that your MSP serves up to support your business. They use powerful tools to monitor your organization’s systems, processes, and security.  

Remote Troubleshooting

If you’re having trouble with issues like the following, your service engineer can usually solve the problem remotely in less time than it would take him to come out to your place of business.

  • Laptop or PC running slow
  • Opening your email
  • Remembering a password
  • Connecting with your printer

With Remote Services, your IT team has the ability to log in remotely and fix your issues. To stay most productive, having the ability to request service remotely is a must in todays speed-of-light business world.

Help Desk Support

A good IT company enables Help Desk Services by installing a small program on your computer. The program remotely connects us to your computer and integrate with a ticketing system. When you request service, a ticket is created, queued, and quickly addressed. In a Service Level Agreement (SLA) you are provide with a timeframe in which the work will be completed.

Streamline your Computer Repairs

Remote services are one of the biggest advantages that a Managed Services Provider has over the “IT Guy”. There are times when your service engineers need to come onsite to service your IT infrastructure, but most issues can be handled remotely. With Remote Services your IT team streamlines your computer repairs and system upkeep. Increase productivity by adding Integrinet IT’s Remote Services.

Call us today (844) 400-0616 to discuss how this service can benefit your company.

Microsoft Teams

Get the latest information, education, and tips for Microsoft Teams here. You will keep your SMB on the cutting edge of collaborative tools. We want to keep you up to date on Microsoft Team’s best practices, news, and trends.

Why Choosing an MSP for your IT Services Increases your Engineering Company’s Productivity

Engineering companies come in all shapes and sizes. Your work sustains our homes and communities. It involves surveying, designing, producing, building, inspecting, testing, and validating the structures and systems that all of us use on a daily basis such as roads, houses, wastewater systems, airplanes, and automobiles. Your goal is to design solutions with a lower carbon footprint and enhanced sustainability.

In order to achieve maximum efficiency with this kind of superhero work, you need top-of-the-line and up-to-date computers, software, network, cloud connections, phones, databases, websites, cabling, and cybersecurity. In our ever-evolving technological world, this is a full-time job on steroids. To increase your productivity, choose a managed service provider (MSP) your IT Services.

Increasing your productivity is about saving you money and time. It includes keeping your data safe and sound.

Productivity = producing products and services in the least time and at the lowest cost without compromising quality and safety

Save Time: Productivity increases with Specialization

Outsourcing your IT saves you time by delegating the care of your IT environment to a team of licensed professionals who are highly efficient at what they do because they do it all day, every day.

Way back in the year our country became a nation, a Scottish economist and moral philosopher named Adam Smith published a book that has since become part of classic economic thought. It’s called, “The Wealth of Nations.” In it he evaluated the benefits of specialization. He observed pin makers at a factory and found that one worker could hardly produce one pin a day, whereas 10 people working together and performing different pin-making tasks could produce 48,000 pins a day.

Productivity increases with specialization because a person’s ability to perform the same task improves with practice. And with repetition comes iteration and improvement of tools and processes.

With outsourced IT services, a team of licensed IT professionals manage your computer systems and equipment, while you focus on green building, seismic anchoring, aerospace, and power generation. The result is metaphorically equivalent to 48,000 pins a day for your engineering company.

Save Money: The Economy of Scale

Because Managed Service Providers use the same tools to provide centralized services for multiple companies, they are able to offer them at a significantly reduced cost. Purchasing and maintaining these services on your own will cost you much more.

Additionally, IT service technicians act as your IT department, without the need to handle the normal responsibilities, costs, and liabilities that come with hiring an employee.

Add Expertise: Keep Your Systems and Data Protected and Running at Peak Efficiency

Integrating a complexity of devices and people is no easy job for anyone, especially when they also have to be well trained in hackercombat and cybersecurity. Because your engineering firm has a handful of customized technology, your IT environment is most likely a complex management puzzle.

When you choose an MSP, there is a team of experts that knows your systems personally. They have foundational technical knowledge, significant experience, and a healthy dedication to keeping up with rapidly changing technology. Having more than one person monitoring your systems 24/7 and on call all day, every day is a highly effective solution for keeping your valuable files, systems, hardware, and data safe and running at peak efficiency.

If choosing a MSP for your IT services makes sense to you, give us a call today. We’re Integrinet IT, and we currently work with several engineering companies from Boise to Provo. We would love to be a part of your team to increase your productivity.

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