How Multifactor Authentication Keeps your SMB’s Valuable Data 99.9% Secure

Multifactor Authentication (MFA) is a security process that requires two or more authentication steps to verify the user’s identity. The most common validators used are: 

Memorized or Stored Information
Username, password, pin, and or security questions. 

One-time Security Token
Sent to your mobile device, a key fob, or your employee ID card.

High-tech Scanners
Technology that can scan and recognize your eyes, fingerprints, face, or voice.

You are only granted access after successfully presenting two or more of the above pieces of evidence to validate identity. This adds to the time it takes you to gain access to sites, but it is one of the most reliable ways to protect your accounts from being hacked. 

Using multifactor authentication with your email service is a smart way to keep cybercriminals out. When employees log in to their email site and enter their username and password, a code is sent to their mobile device by text or an authentication app. When they enter that code, they can access their email. Unless they have their mobile device, it is 99.9% impossible to access the account. 

Integrinet IT can set up multifactor authentication seamlessly in any of your organization’s  workflow or applications – both internal network applications and external internet applications.  MFA is a valuable part of your shield against threat actors especially if you have employees accessing your network remotely. 

SonicWall

Integrinet IT partners with SonicWall to bring you the best in Cybersecurity. Here you will find the latest articles on real-world threat intelligence and news from experts who keep your SMB safe from cybercriminals.

Bitdefender

Integrinet IT partners with Bitdefender to provide you with the best Cybersecurity for your SMB. Keep up to date with the latest security threats by reading the articles posted in their blog. Bitdefender specializes in Anti-Malware Research. Keep informed here.

Microsoft Teams

Get the latest information, education, and tips for Microsoft Teams here. You will keep your SMB on the cutting edge of collaborative tools. We want to keep you up to date on Microsoft Team’s best practices, news, and trends.

What Are Malware and Ransomware and How Can They Hurt Your Small Business?

Malware is short for malicious software. It’s a general term that refers to software designed to cause damage to your network, server, computers, or client applications. Viruses and ransomware can enter into your computer system via malware.

Malware breaches your system through insecure emails or websites. This is a technique that cybercriminals use and is called phishing. These emails look like they are sent from a legitimate organization or from someone you know. When you click on a link in the email or open an attachment, the code activates and does its dirty work.

Ransomware is also usually transmitted through phishing emails. It is a type of malware that prevents you from accessing your computer until you pay the cybercriminal. It targets software that has not been maintained or kept up to date.

Why would keeping your software updated matter?

Software degrades over time as the operating system, other software applications, and the computer hardware that interact with it are updated.

Patching is a term IT nerds use that refers to updating, fixing, or improving your software and programs. They know how to spot bugs and the security vulnerabilities we’ve been talking about here.

What is a software bug?

A software bug is an error or flaw in a software application, which causes it to do weird things or create incorrect or random results.

Thus, it seriously is a good idea to keep all components of your IT system updated and compatible.

Integrinet IT offers a free assessment of your IT infrastructure. Our consultants can help you identify components that are incompatible or troubleshoot the reason they are going haywire. Our service engineers are specialists in managing the process of patching and updating your systems.

What’re the Differences between Antivirus Software, Antispyware, and Firewalls?

Antivirus Software is also known as anti-malware. Malware is software designed to cause damage to your IT infrastructure (your servers, desktops, laptops, and software apps). So, antivirus software makers are the good guys, and malware makers are the bad guys.

Antivirus (AV) software is designed to prevent, detect, and remove malware that has broken into your system. These AV applications also keep you protected when you’re surfing the net. There are all kinds of hijackers and malicious kits and tools created to take your computer and its components down when you’re on the internet. These superhero AV software packages work to keep your systems safe.

Antispyware is usually included in AV software packages and has been developed to specifically stop spyware. Spyware is a type of malware that attempts to gather info about you and your organization without you knowing it. Cybercriminals can secretly observe your business activities on your devices and the internet. They sell this information and your tracking info to marketers to make a quick buck.

Antispyware, like AV software, detects, prevents, and removes spyware from your devices. The software scans emails, websites, and downloads for any potential threats. It searches for any changes in records and if it finds one, it disables the data and alerts you. It can provide you with all the details about the spyware, which gives you the power to destroy it.

Spyware and malware programmers know their wares are being detected and removed. They are continuously working on evolving their programs to create something that the good-guy software apps will miss.

A firewall is another type of security device. It can be a piece of hardware connected to your system or a software application. It operates as a network security system that monitors and controls incoming and outgoing network traffic. It blocks unauthorized access to your business’ data by creating a virtual wall between your internal network and the crazy cyber world out there. You can go out into that cyber world, aka the internet, and come back in but the bad stuff out there can’t get through. It’s like airport security, but a firewall tracks traffic going both ways.

A million vendors sell these products. It’s important to shop around for the best. Here at Integrinet IT, we’re professional software vendor shoppers. We buy and install the best for our clients. Give us a call, and we’ll make sure nobody is breaking into your system, hijacking your stuff, or spying on your activities. We will set up a powerful firewall that protects your confidential data, private documents, and secret sauce from cyber crooks.

Quick Tips to Increase Cybersecurity for your Small Business

According to the Small Business Association (SBA), 88% of small business owners believe they are vulnerable to cyberattacks. Their fears are justified because hackers target smaller businesses knowing they don’t have the tight security that larger enterprises do. Most have limited funds and time to dedicate to ensuring their IT systems are protected. And the majority don’t know where to start.

Even though technology threats are continuously changing, there are some things you can do to protect your business.

The number one way cyber attackers break into your system is through email and untrained employees. Learning a little bit more about the best cybersecurity practices is something you can do right now to lower your risk. Here are some quick tips that you probably already know about but don’t realize just how valuable they are.

Passwords

We know this is a pain, but create a different password for each of your accounts and change them regularly. Don’t use something easy to remember. Create strong passwords that contain:

10+ characters

1+ uppercase letter

1+ lowercase letter

1+ number

1+ special character

Another option is to purchase an app that keeps your login info secure for all of your cloud apps that you access from different devices while you only have to remember one single password.

Multifactor Authentication

When a website or vendor on the internet prompts you to have them send a security code to your phone, as you’re attempting to log in, this is multifactor authentication. It is somewhat frustrating, especially when your phone doesn’t get the code, but usually having them resend it works. Just remember, dealing with these few extra steps seriously increases your security.

Backups

Backups are the Gold Standard in the IT world.  It is super important that you get into the habit of saving your data on all your computers once a week. If you can, set up automated backups. The copied data should be stored on the cloud or offsite. If anything happens to your hardware or your physical office space, your data will be safe.

There are software services that use encryption to protect your sensitive data. You know what that data is, but in general, it might include your documents, spreadsheets, databases, financial files, human resource files, and accounts receivable/payable files.

Keeping on top of your businesses’ cybersecurity can be difficult. If you’re in Utah or Idaho and need some help, don’t hesitate to contact us at info@integrinetit.com or (844) 400-0616.

Why Choosing an MSP for your IT Services Increases your Engineering Company’s Productivity

Engineering companies come in all shapes and sizes. Your work sustains our homes and communities. It involves surveying, designing, producing, building, inspecting, testing, and validating the structures and systems that all of us use on a daily basis such as roads, houses, wastewater systems, airplanes, and automobiles. Your goal is to design solutions with a lower carbon footprint and enhanced sustainability.

In order to achieve maximum efficiency with this kind of superhero work, you need top-of-the-line and up-to-date computers, software, network, cloud connections, phones, databases, websites, cabling, and cybersecurity. In our ever-evolving technological world, this is a full-time job on steroids. To increase your productivity, choose a managed service provider (MSP) your IT Services.

Increasing your productivity is about saving you money and time. It includes keeping your data safe and sound.

Productivity = producing products and services in the least time and at the lowest cost without compromising quality and safety

Save Time: Productivity increases with Specialization

Outsourcing your IT saves you time by delegating the care of your IT environment to a team of licensed professionals who are highly efficient at what they do because they do it all day, every day.

Way back in the year our country became a nation, a Scottish economist and moral philosopher named Adam Smith published a book that has since become part of classic economic thought. It’s called, “The Wealth of Nations.” In it he evaluated the benefits of specialization. He observed pin makers at a factory and found that one worker could hardly produce one pin a day, whereas 10 people working together and performing different pin-making tasks could produce 48,000 pins a day.

Productivity increases with specialization because a person’s ability to perform the same task improves with practice. And with repetition comes iteration and improvement of tools and processes.

With outsourced IT services, a team of licensed IT professionals manage your computer systems and equipment, while you focus on green building, seismic anchoring, aerospace, and power generation. The result is metaphorically equivalent to 48,000 pins a day for your engineering company.

Save Money: The Economy of Scale

Because Managed Service Providers use the same tools to provide centralized services for multiple companies, they are able to offer them at a significantly reduced cost. Purchasing and maintaining these services on your own will cost you much more.

Additionally, IT service technicians act as your IT department, without the need to handle the normal responsibilities, costs, and liabilities that come with hiring an employee.

Add Expertise: Keep Your Systems and Data Protected and Running at Peak Efficiency

Integrating a complexity of devices and people is no easy job for anyone, especially when they also have to be well trained in hackercombat and cybersecurity. Because your engineering firm has a handful of customized technology, your IT environment is most likely a complex management puzzle.

When you choose an MSP, there is a team of experts that knows your systems personally. They have foundational technical knowledge, significant experience, and a healthy dedication to keeping up with rapidly changing technology. Having more than one person monitoring your systems 24/7 and on call all day, every day is a highly effective solution for keeping your valuable files, systems, hardware, and data safe and running at peak efficiency.

If choosing a MSP for your IT services makes sense to you, give us a call today. We’re Integrinet IT, and we currently work with several engineering companies from Boise to Provo. We would love to be a part of your team to increase your productivity.

Set Up Your Business on Google My Business

If you haven’t already set up your business on Google, you may want to consider doing it. Here’s why:

  • 97% of consumers read online reviews for local businesses
  • 90% used the internet to find a local business in the last year
  • 85% trust reviews just as much as word-of-mouth
  • 68% say positive reviews increase their trust in a local business

Local Consumer Review Survey, 2019

Here’s how:

Follow this link to: Google My Business

  1. Sign in with your gmail account. You can use a personal or business gmail account. If you don’t have one you can create it here. Follow the simple directions given to do that.
  2. On the next screen, type in your business name. If it’s not on Google already, you can add it here. If it is, Google will connect it with you. Click the “Next” button.
  3. Choose the category that most closely fits your business. Click the “Next” button.
  4. If you want to add a storefront location, add it here. If you don’t have a storefront, no problem. Just select “No” for this page. Click the “Next” button.

Read this article for details: No Storefront? No Problem! How to Create a Google My Business Listing for Your “Service Area Business”

  1. On the next page, choose your service areas. There will be a list of suggestions below or you can type cities and states in manually. Click the “Next” button.
  2. If you want to add your business phone number and website in your listing, enter them here. If not, leave the space for phone number empty and/or select “I don’t need a website.” Click the “Next” button.
  3. Read the next screen through, then click the “Finish” button.
  4. You will be directed to enter your mailing address to verify, but this will be hidden from the public. Note, you can’t enter a PO box here.
  5. Next, Google will send you a postcard in the mail to verify that you are indeed at that address. Enter your contact name in the blank, then click the “Mail” button. The next page validates that Google is now in the process of sending you the postcard.
  6. You can continue here by adding the services your business provides or skip. Click the “Save” button when you’re finished.

You can choose “Skip” from any point or continue by following the directions. As soon as your business is verified, your business listing will go live.

  1. Once it is live, go to your Google My Business Home (dashboard).
  2. Look for the box entitled “Get your first review”.
  3. Click the “Share review form” button.

Google gives you:

  1. a link to paste in an email
  2. the ability to share that link on some of your social media sites
  3. a link to “Share via email”. For this choice, it will just open up an email on your desktop’s email client. The email will have the link for your clients to follow to leave a review for you. It also includes the words, “[your business name] would love your feedback. Post a review to our profile.”

You can then compose an email to your clients and ask them to leave a positive Google review like we did with you.

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